REGULAR CITY COUNCIL MEETING
Thursday • May 16, 2013 • 7:00 P.M

A Regular City Council Meeting was held on Thursday, May 16, 2013 at 7:00 P.M.
at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

Call to Order, Roll Call and Pledge of Allegiance
led by Mayor Ronald B. Reeves at 7:00 p.m.

Proclamation read by Mayor Reeves
regarding Tourism Week

Council Present
Mayor Ronald B. Reeves, Councilmember Donald Coltharp, Monty Glass, David Horton,
Billy Henricks and MPT Nan Gilbert-Mathis.

Council Absent:
None

Counsel Present:
None

City Staff Present:
Interim City Administrator John W. Studer, City Secretary Conchita Torrez,
Finance Director Mary Griffin and Park/SFRE Supervisor Todd Hrncirik.

Guest Present:
Toby Hines, Patty Hines, Ruth Ann Ondricek, Emma Jean Chavers, Bill Brown, Matt Gwinn and Shirleen Bonacci, representing GrantWorks.

Announcements from Mayor Reeves:

Mayor Reeves stated that he would like to take this opportunity to thank the
City of Seymour for allowing him to serve as Mayor these last four years. He also thanked the City Council for the work that they had done, the many hours they had put in and told them
what a great job they had done.

Mayor Reeves stated that when he became Mayor at which time Councilman Horton and Councilman Henricks were elected, the City of Seymour had less than 200 K in liable assets; he stated that 200 K doesn’t last long at city hall.

I’m proud to tell you today, we have fixed the swimming pool and it is paid for. The burnt out building downtown that had been ignored for nearly ten years is fixed and it is paid for.

The City Hall Auditorium, Mr. Clyde Whiteside through his generosity has
been remodeled and is virtually repaired and paid for.

At one time the City of Seymour had ½ a million dollars of indebtedness, today we are less than 50 K in debt. And those valuable assets that were less than 200k today have grown to 1.2 million dollars. This group right here, through many days of hard work, through many nights of hard work, have studied our situation, worked on our situation and have brought this thing to the point it is today. My advice is to spend it wisely, because it can be gone faster than you know and it always goes faster than it comes in. We did some things we necessarily didn’t want to do in order to get this thing on its feet, and we did things we had to do to get this thing on its feet. They were not popular decisions; those who did not appreciate the decisions and did not approve of them had no earthly idea why these decisions were made.

You have some challenges before you; we became aware in October 2009, of a Selenium issue at our Reverse Osmosis Plant. We have studied and worked on that for 3 ½ years, and that problem is still not solved. We have until April 2014, to satisfy TCEQ, and we need to have a viable plan by then. Those who came with me to Austin are very much aware that probably April 2014, is not just a date out there, it is a deadline date.

Our water situation as you very well know is not improving, the only thing that I would truly like to say is as the Mayor, for those people who still go to the water rack and get water, I understand. But, the raw water rack comes from the same ground water reservoir as our drinking water. Whether you take it out of the R.O. Plant or the raw water rack, your still depleting our water supply. That is not a popular thing to say, but, it is a factual thing to say and needed to be said.

There is no end in sight this water issue, I’ve recently made a move and in the process of some improvements we’ve made there, and there is nothing but dirt in my back yard. But, until this water situation is resolved there won’t be any grass back there and my wife is not going to be happy about that! But, we won’t have any water available to us, perhaps when the Emergency Water Grant project goes through, and the water line gets laid perhaps that will help us. It does not solve the problem, it just gets water to our reservoir. Let’s protect our investment and pay attention to the amount of water that we use. I would submit to you, that it may get to making a decision on whether you want to drink, take a bath or water your plants and grass. I hope we don’t get to that point, but, we better think that way.

Another project that we started is the 422 project, a very serious and difficult project. It is on the very edge of completion. Hopefully, everything will be solved soon.

To end this I would like to say a big Thank You, to the employees of the City of Seymour. Most of them that did not like what was taking place stayed with us. Many of them wouldn’t speak to me for awhile. Some of them quit. All of them spoke to me today. Some of them that quit, came back to work for the City of Seymour, because now they understand and work hard also.

Our light department is going through our electrical system and making improvements
on a daily basis. I’m so proud of them, I’m proud of Jay Barrington, he’s one of the ones that quit us, came back and has worked his way to the top of his department and is taking care of business every day.

Greg Shumate is a sharp young man running the sewer and water department. I’ve talked to Greg and told him how proud I was of him. He took his water crew and helped us with a project and got it done. We were told it was going to cost 93K and he did it for less than 15K.

Adam Sturgeon and his street department, almost from day one, if I asked him to do something, his answer was always “Yes Sir”. It made no difference what is was. Everything I asked that young man to do, he did it.

Todd has taken the SFRE, park and swimming pool and taken care of it. We’ve been blessed with new equipment at the park and making the pool a better place.

Last, but not least, I want to thank the girls in the office. I oversaw City Hall and as you very well know I knew absolutely nothing regarding the operations at City Hall, and I don’t know why I even became Mayor. This girl sitting in the front row and Ms. Queen Bee over here, with their help and knowledge, along with Suzanne Shumate and Nita Hons taught me city business. Mary made me aware of the problems that we faced and I thank the girls from the bottom of my heart. And I end it all by saying Thank You very much.

Citizens Questions and/or Comments:
No one spoke at City Council meeting.

CONSENT AGENDA:
Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.

1. CONSIDER APPROVING
THE CONSENT AGENDA AS FOLLOWS:

a) Approve Thursday, April 18, 2013

b) Approve the City Council Report for City Bills paid in April 2013.

c) Accept Reports

1. Monthly Investment Report
2. First National Bank accounts report summary
3. Employee List /Golf Course Membership Report

END OF CONSENT AGENDA

Motion made by Councilmember Donald Coltharp, second by Councilmember Monty Glass, to accept Consent Agenda as presented by City Staff.
Motion passed unanimously.

2. Discuss, consider and take action regarding a Resolution
re-certifying the City’s HOME Reservation Program.

Shirleen Bonacci with GrantWorks explained to Mayor and Council that the City of Seymour
was allowed to receive funding for the HOME Reservation Program. A resolution would be
necessary in order to continue the process. No match or cash requirement would be needed
from the City except for the newspaper Ad to RFP.

Motion made by Councilmember Coltharp, second by Councilmember Glass to except
Resolution No. 1363, to proceed with the Home Reservation Program.
Motion passed unanimously.

Regular Meeting ends and
Public Hearing begins at 7:25 p.m.

Public Hearing to consider Ordinance No. 2013-02, Ordinance of the City Council
regarding stop signs at the “T” intersection of North River and West Custer Street.

Concerns had been expressed regarding the traffic going East and West on Custer Street at a high speed. An observation was made by Seymour Police Department and Chief Griffin
stated that after observing traffic, did not find vehicles traveling at an unreasonable speed.

No one spoke for or against at the Public Hearing.

Public Hearing ends and Regular Meeting resumes at 7:30 p.m.

3. Discuss, consider and take action regarding
Ordinance No. 2013-02, to place stop signs at
the corner of North River Street and West Custer Street.

Motion made by Councilmember Coltharp, second by Councilmember Glass to table this
agenda item and allow Chief Griffin to do a survey report and report back to City Council
with his recommendation.
Motion passed unanimously to table agenda item.

4. Discuss, consider and take action regarding request from Jennipher & Gerry Brigman, owners of the Big Bop Soda Shop, located at 107 N. Washington Street.

No action was taken on this agenda item as no one attended Council Meeting to express their
requests. Therefore, Mayor and Council moved to the next agenda item.

5. Discuss, consider and take action regarding bid received from Bobby Morrow, for property described as 707 N. Tackitt Street, Lot 16, Block 6, Mclain Addition in the
amount of $50.00.

Motion made by Councilmember Coltharp, second by Councilmember Glass to reject bid of
$50 from Bobby Morrow for property described as 707 N. Tackitt Street.
Motion passed unanimously to reject bid.

6. Discuss, consider and take action regarding bids received for property described as 211 N. Arkansas Street, property described as Lot 12, Block 39, Morris Addition.

Sharon Slate placed bid of $1,551.00 Bobby Morrow placed bid of $1,675.00

Motion made by Councilmember Coltharp, second by Councilmember Henricks to accept bid
of $1,675.00, from Bobby Morrow for property described as 211 N. Arkansas Street.
Motion passed unanimously.

7. Discuss, consider and take action regarding bid received from Kristopher Humpert, for property described as 410 W. Custer Street, Lot 10, Block ½ of 1, Kile Addition in the
amount of $400.00.

Motion made by Councilmember Henricks, second by Councilmember Coltharp to accept bid
of $400, from Kristopher Humpert for property described as 410 W. Custer Street.
Motion passed unanimously.

8. Discuss, consider and take action regarding bid from Doyle James, for property described as S/53’ of SE/4,
Block 1, S & D Addition in the amount of $150.00.

Motion made by MPT Mathis , second by Councilmember Glass
to table this agenda item until further review.
Motion passed unanimously.

9. Discuss, consider and take action regarding request from Seymour Volunteer Fire Department, regarding financial assistance to expand SVFD Building and allow the
assistance of the Street Department to tear and remove concrete slab.

Seymour Fire Chief Bill Brown provided Mayor, Council and City Staff with information
regarding his request for financial assistance to expand the SVFD Building. Chief Brown
also stated that when this plan was originally presented the price was lower. Additions to the
fire hall would total about $86,300.00 with the City paying 1/3 of the cost and also allow the
Street Department to tear and remove the concrete slab.

Motion made by Councilmember Coltharp, second by Councilmember Monty Glass to
accept plan as presented by Chief Brown and the City of Seymour to assist financially with
1/3 of the cost.
Motion passed unanimously.

10. Canvass of Election Returns regarding May 11, 2013, General Election for two-year terms for Mayoral Position, Councilmember Place #2 and Councilmember Place #4 as
reviewed by Council Canvass Subcommittee: Councilman Monty Glass and Councilman Donald Coltharp. Election Judge Kathy Harper to present the Canvass of Election.

( Escrutinio de elecciones devuelve ellecciones generals del 11 de Mayo de 2013, por
periodos de dos anos para posicion Alcalde, lugar de miembro de Consejo 2 y 4, revisado
por el Subcomite de escrutinio concejal, Monty Glass y Donald Coltharp. Juez de
elecciones, Kathy Harper, presentar el escrutinio de elecciones.)
In absence of Election Judge Kathy Harper, Ms. Kelcy Sullivan, presented the Council with
the results of the General Election held on May, 11, 2013.

Mayoral Position:

Ronald B. Reeves received 56 votes during Early Voting and 32 votes on Election Day.
Total of votes received were 88.

Toby Hines received 104 votes during Early Voting and 71 votes on Election Day.
Total of votes received were 175.

Toby Hines was declared the position of Mayor.

Council Place #2

David Horton received 110 votes during Early Voting and 80 votes on Election Day.
Total of votes received were 190. Councilmember Horton ran unopposed.

Council Place #4

Billy Henricks received 100 votes during Early Voting and 78 votes on Election Day.
Total of votes received were 178. Councilmember Henricks ran unopposed.

No questions were asked by Council regarding the May 11, 2013 General Election.

11. Consider Approving a Resolution Declaring the Results of 2013 City Officer Election(s).

(Considerar la aprobacion de una resolucion declarando los resultados de 2013, posicion
alcalde y elecciones de official de la cuidad.)

Motion made by MPT Mathis and second by Councilmember Coltharp to accept Resolution
No. 1364, Declaring the Results of the 2013 General Election.
Motion passed unanimously.

At this time Mayor Ronald B. Reeves stated that the order of the agenda would be changed and allow Mayor and City Council to enter into the Executive Session.
Regular Meeting adjourned at 8:10 p.m.,
and Council entered into an Executive Session.

At this time Mayor Reeves asked Interim City Administrator John Studer, City Secretary
Conchita Torrez and Finance Director Mary Griffin to remove themselves from the
Executive Session.

16. The Seymour City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074; General Discussion regarding Personnel- Water/Sewer, R.O., Electric, SFRE, Street, Park
and Administrative Department(s).

Executive Session ended at 9:10 p.m.

Mayor Ronald B. Reeves called the
Regular Meeting back to order .

12. Statement of Elected Officer signed and filed with the City Secretary from City CouncilFor Mayoral Position, Councilmember Place #2; David Horton and Councilmember Place 4; Billy Henricks.

(Declaracion del funcionario electo firmado y presentado con la Secretaria del
Ayuntamiento de la cuidad por posicion alcalde, concejales Coloque 2 y 4.)

The Statement of Elected Officer statement was signed and filed with the City Secretary for
the following positions: Mayoral, Council Place #2 and Council Place #3.

Mayor Reeves administered the Statement of Elected Officer to Toby Hines, Mayoral
Position, David Horton, Council Place #2 and Billy Henricks, Council Place #4.

13. Oath of Office Administered to Mayor, City Council Member Place #2 and City Councilmember Place #4.

(Juramento de posesion administrado a alcalde, concejal de la cuidad, lugar 2 y 4.)

Mayor Reeves administered the Oath Of Office to Toby Hines,
David Horton and Billy Henricks.

14. Certificates of Election issued to Mayor, City Council Member Place #2 and City Council Member Place #4.

(Certificados de eleccion a posicion alcalde,
lugar de miembro del Concejo Municipal, lugar 2 y 4.)

Mayor Reeves issued the Certificates of Election to
Toby Hines, David Horton and Billy Henricks.

15. Discuss, consider and take action regarding appointment of Council Member to serve as Mayor Pro-Tempore for the City of Seymour, Council Year 2013-2014.

Councilmember Donald Coltharp made a motion by Acclamation and Proclamation to
appoint Nan Gilbert-Mathis as the Mayor Pro Tempore for 2013-2014.

17. Discuss and take action resulting
from deliberations from Executive Session.

No action taken as per Councilmember Billy Henricks,
second by Councilmember Monty Glass.

18. Adjournment by MPT Mathis, second by Councilmember Henricks to adjourn meeting at 9:20 p.m.

Note: The Council reserves the right to vote or to act in open session OR
go into Executive Session upon any of the items listed in this agenda.

PASSED AND APPROVED ON THIS THE
20TH DAY OF JUNE, 2013.

MAYOR TOBY HINES

ATTEST:

CONCHITA TORREZ, CITY SEC. TRMC